Our interface between EZLynx Accounting and Intuit QuickBooks means you get the best of both worlds – a premium accounting system tuned to the specific needs of an insurance agency plus the world-leading, easy to use general ledger software used by more than four million businesses. Until now, that interface required manual steps to load transactions from EZLynx into QuickBooks. But the manual uploads and downloads are a thing of the past with our latest release that will streamline your link between EZLynx and QuickBooks.
EZLynx now supports a direct interface to QuickBooks Online through web services. With a single step to authorize the connection, your EZLynx transactions will flow automatically to QuickBooks, with no intervention necessary. This will speed up your day-end processes, facilitate check printing, and greatly improve accuracy by removing the human element.
We will continue to support file exports and imports for QuickBooks Desktop. But if you use QuickBooks Online and are ready to simplify your workflow, we’re ready for you.
How It Works
In the Systems Settings page of the Accounting Configuration module, you can authorize the direct connection to QuickBooks by logging in to QuickBooks Online and granting access. This authorization happens completely within the QuickBooks website, so you don’t have to worry about password security across websites.
Once the connection is authorized, transactions in EZLynx will flow automatically to QuickBooks, either in real-time or on demand (see options below). Both journal entries and checks are sent together, so you no longer need a bank clearing account to offset postings from two different exports. Journal entries are posted as standard double-entry postings, so there is no need for an import clearing account. Postings in QuickBooks are simple, just the way you expect.
Before sending any transaction, the EZLynx interface will first verify the pertinent GL account, Customer, and/or Vendor exists in QuickBooks. If they aren’t found, EZLynx will simply create it for you – no error, no need for you to intervene or reimport the transaction.
There are a few ways you can configure the EZLynx QuickBooks interface, depending on how you run your business.
On Demand or Real Time
You can choose to send transactions to QuickBooks in real time as they happen, or in batches when you specify. In Real-Time mode, transactions appear in QuickBooks within seconds of posting in EZLynx. You never have to do anything – it’s true “set it and forget it.”
In On Demand mode, transactions are queued up until you click a button to send them in batch. This mode is useful if you want to control when transactions appear in QuickBooks, such as when balancing the books at month end.
Summary or Detail
You can also choose if you want to send transactions to QuickBooks at a summary or detail level. At the detail level, each individual transaction is sent separately: you’ll see separate postings for every invoice, every receipt, every commission statement detail, etc. At a summary level, transactions will be summed by date and GL account, so for example you’ll see a single posting to the Income account for each day, and a single posting to Accounts Receivable per day.
Detail level is useful if you want all your transactions in QuickBooks in order to leverage some of QuickBooks’ robust detail reporting functionality. Summary level is best if you will run your detailed premium accounting reports from EZLynx, and use QuickBooks for your higher level P&L.
Note that Summary-level transactions are not available when running in Real-Time mode.
The direct interface is now available as a beta, and we anticipate making it available for general use in March. Please contact us if you would like to participate in the beta, and watch for detailed instructions on enabling the interface when it is launched globally.